Decision-makers worldwide face complex AI challenges, often without sufficient input from non-technical stakeholders, resulting in a democratic deficit. To address this, we propose the Permanent Symposium on AI (PSAI), a novel facilitation of inclusive, interdisciplinary, global dialogue on AI. This work-in-progress study is part of a larger research project investigating the challenges and gaps between governance and technical expertise in AI decision-making. This study leverages a Grounded Theory Autoethnographic (GTA) approach to document the end-to-end development and design considerations in envisioning the PSAI. Our approach will inform the future design choices in developing and testing of the PSAI - ensuring transparency, contextual relevance, and effectiveness. This specific auto-ethnographic endeavor seeks to highlight the need for a Permanent Symposium on AI and document the considerations, challenges, and hopes in designing one.
The full paper will be available to logged in and registered conference attendees once the conference starts on June 22, 2025, and to all visitors after the conference ends on June 25, 2025